Why do universities give scholarships
frequently asked Questions
In the list of frequently asked questions you will find answers to all areas of the Germany Scholarship that are of interest to universities. More specificQuestions about the scholarship also forSponsor andStudents are answered in the respective sections.
What do the universities get from the Deutschlandstipendium?
Universities can distinguish themselves in international competition with the Deutschlandstipendium: on the one hand as providers of this attractive funding program, on the other hand as innovative educational institutions that work with companies, the alumni networks of former graduates and other sponsors from their social environment.
Which universities can participate in the program?
All state and state-recognized universities in Germany can offer Germany scholarships. Only federally sponsored universities are excluded from the program.
Who is the contact person for universities that want to offer the Germany Scholarship?
The contact persons for the universities are the departments responsible for them in the state ministries.
What obligations does the university enter into by participating?
The implementation of the Deutschlandstipendium is essentially in the hands of the university. This includes in particular the acquisition and support of sponsors, the selection of the scholarship holders and the payment of the funding. The universities receive financial grants from the federal government for the expenses associated with raising private funds.
What support do the universities receive from the federal government?
The federal government supports the universities with the acquisition with a lump sum. The amount is calculated according to the number of all students who can be funded in accordance with the maximum funding rate in the respective year. You will receive further information on the flat-rate acquisition cost here. The universities are given free access to an online portal that helps, among other things, with the administration of the scholarship data, the creation of reports on statistics and the application and selection process. You can find out more about this here.
The federal government also supports the universities in public relations and provides information and advertising material.
Raising private funds
Do the university and sponsors have to conclude a written agreement?
The law does not provide for a written form. However, it is recommended to put funding agreements in writing and have them signed by both sides. This serves as a general binding and provides evidence of whether, for example, the scholarship is earmarked for a specific subject or a course of study.
Where can I find templates for funding agreements or sample notifications for scholarship holders?
The Service Center Germany Scholarship at the Stifterverband für die Deutsche Wissenschaft provides information on funding agreements with specific formulation suggestionswww.servicezentrum-deutschlandstipendium.de to disposal.
The online portal of the BMBF, which is made available free of charge, provides assistance in drawing up approval notices. You can find out more about this here.
What is the background to the provision in the StipG that universities are allowed to award up to two thirds of the scholarships with a private purpose?
The universities should work to ensure that the scholarships are evenly distributed among the courses and subject areas represented at the respective university. One third of the scholarships awarded in the calendar year are not earmarked for a specific purpose. This requirement ensures that a certain proportion of the scholarships can be distributed by the university to the departments. It thus ensures fairness of participation, d. H. to ensure that talented students from all disciplines have the chance to receive a Germany Scholarship.
How do you proceed when all earmarked funds are evenly distributed among the departments?
The two-thirds rule can be dispensed with if the earmarking set by private donors has already resulted in an even distribution of the scholarships between the departments.
Are there stipulations that non-earmarked scholarships should be used for departments for which no sponsors can otherwise be found?
The decision on the distribution of the scholarships is in the hands of the university. The university should work towards a balanced distribution of funds for the courses and subject areas represented.
Can scholarships only be advertised for certain groups of people (women, students with a migration background, etc.)?
No. Earmarking is only permitted for certain courses of study or subject areas, not with a view to the personal characteristics or characteristics of the scholarship holders. The universities must create equal access opportunities for all applicants. For example, expressly asking women or students with a migration background to apply is still possible.
Are private donors allowed to express non-binding wishes regarding the purpose of the scholarships?
Yes, such non-binding requests, such as B. on the social, family or personal situation of the scholarship holder can be included in the agreement with the sponsor.
Can private donors only provide scholarships for students with a refugee background?
Funders can express non-binding requests regarding the funding of students with a refugee background, which will be included in the funding agreement. The prerequisite for fulfilling these funding requests is that there are suitable applicants who meet the selection criteria.
Application and award procedure
Which students cannot be funded? Are there any restrictions for students who are employed in the public sector?
Doctoral candidates, students at federal universities and students at administrative universities who are employed in the public sector and receive recruitment payments or similar remuneration from public funds cannot be funded with the Germany Scholarship.
Otherwise, employment in the public service, be it at universities or other public corporations, is no obstacle to an application.
Who determines the eligibility criteria?
The Scholarship Program Act (StipG) and the Scholarship Program Ordinance (StipV) specify the funding criteria that universities can design. You can find the legal text and the currently valid StipV here.
In addition to success in school and / or studies, the funding criteria also include awards and prizes, previous employment and internships, extracurricular or extracurricular involvement and overcoming any biographical obstacles related to origin.
How many Germany scholarships can each university award?
The number of Germany scholarships to be awarded depends on the number of students at the university and the applicable maximum funding rate set by the federal government. The maximum funding rate is currently 1.5 percent of students at a university. In addition, universities that have already exhausted their maximum funding quota can use funds that have not been called up from their federal state to award additional scholarships.
How does the redistribution of unused scholarship funds work?
Universities that have already exhausted their maximum funding quota can use unused funding from their federal state to award additional scholarships. The statutory maximum limit of eight percent per university has been in force since July 2015. The universities inform the responsible state authority in accordance with their requirements about the funds promised by private sponsors and the exhaustion of their respective quota. The unused federal funds are then distributed to other universities within the state as required. The state authority orients itself on the number of students at the beneficiary universities.
You can find out more about the distribution process here.
Are parallel scholarships possible?
That depends on the amount and type of scholarship funding. Basically: Anyone who already receives talent and performance-related material support that averages 30 euros or more per month cannot receive a Germany Scholarship. A detailed tabular overview of the admissibility of receiving other scholarships at the same time as the Deutschlandstipendium can be found here (PDF, 337 KB).
In what form is the decision about the application made?
The positive or negative decision can be made in writing or electronically, i.e. by e-mail (see Art. 74 of the Act on the Abolition of Dispensable Orders in Written Form in Federal Administrative Law of March 29, 2017, Federal Law Gazette I 2017, p. 626).
Does the waiver of tuition fees involve material support within the meaning of the Scholarship Program Act, which excludes the simultaneous receipt of a Germany Scholarship?
If students are waived tuition fees, this represents a material advantage for them, because then they have additional funds at their disposal that they would otherwise have to use for the tuition fees. The waiver of tuition fees, insofar as it is related to talent and performance, is therefore a double grant that excludes the simultaneous receipt of a Germany scholarship.
Can the payment of the scholarship be interrupted at the request of the scholarship holder?
Yes, for example for the duration of a study abroad funded by the DAAD or during other funding that cannot be obtained at the same time as the Germany Scholarship. This does not extend the approval period for the Germany Scholarship.
In which cases is the approval period adjusted at the request of the scholarship holder after a leave of absence from studies?
If you take a leave of absence from your studies for family reasons, e.g. pregnancy or child care or to care for a close relative, the scholarship will not continue to be paid. The approval period is extended according to the length of the leave of absence. This does not apply if the studies are continued during the leave of absence, e.g. the leave of absence is for a semester abroad or for an internship.
How can prospective students apply for the scholarship in courses with restricted admission?
The universities can provide a selection procedure for new students in courses with restricted admission, which only begins after admission to the course and acceptance of the study place.
Is it possible, for example, to only support students from the second semester or only Master’s students? Can certain courses of study be excluded from funding?
No. The universities may set priorities for funding, but the chance of funding must exist for all students of all eligible courses. This also includes, for example, a second or supplementary degree, a master’s degree or a part-time / dual degree.
How can students who have successfully completed their bachelor’s degree and want to continue their education with a master’s degree receive seamless support?
Universities can set up special selection procedures that facilitate the transition to funding for the master’s degree. This can be done, for example, by simultaneously deciding on funding for the completion of the bachelor's degree and a subsequent semester (the first semester of the master's degree based on it).
Administration and Financing
How is the flat-rate acquisition cost calculated?
Universities that offer the Deutschlandstipendium receive a lump sum from the federal government for the acquisition of private funding. The amount is calculated according to the number of all students who can be funded in accordance with the maximum funding rate in the respective year, and not according to the number of scholarship holders. It amounts to seven percent of the funds that the university can raise from private sources.
Example for calculating the grant: At a university with 20,000 students, a total of 300 students can be funded with a maximum funding rate of 1.5%. The university can raise a maximum of 540,000 euros for them from private donors (300 times 150 euros times 12). Seven percent of this amount to 37,800 euros from the federal government as a flat-rate acquisition fee.
Important:Even if a university supports more than 1.5 percent of all students as part of the redistribution, the amount of the acquisition cost flat-rate, which was determined on the basis of the maximum funding rate in the respective year, does not change.
What can the acquisition cost flat rate be used for?
The acquisition costs allowance can be used by the universities to cover costs that arise when acquiring private scholarship funds, e.g. personnel costs for fundraisers.
What does the online portal that the BMBF makes available to universities to support the awarding and processing of Germany scholarships?
As a web application for the Deutschlandstipendium, the online portal offers uniform data maintenance throughout the program. This includes:
- Maintenance of the basic data of the sponsors and the students
- Documentation of selection criteria
- Documentation of funding
Based on this, the online portal offers:
- Online application function for students and import of application data sets
- Support in the preparation of approval notices
- Support with the information for the federal statistics
You can find out more about this here.
Can a private university, which is run as a GmbH, co-finance scholarships from its own resources?
No. The scholarship program law requires that there is no personal identity between the sponsor and the university. In addition, the sponsor cannot influence the selection of the students to be funded. This cannot be guaranteed if the university and funding body are identical.
Which regulations apply to the university's own study foundations that want to support Germany scholarship holders?
It is important that the available funds come entirely from private sources and that no public funds are used. The private origin of the funds must be verifiable.
Where can universities and sponsors get advice on tax law issues?
The Service Center Germany Scholarship of the Stifterverband für die Deutsche Wissenschaft answered questions about the tax treatment of the Germany Scholarship in the context of FAQs on tax law. You can find the FAQs at:www.servicezentrum-deutschlandstipendium.de
If you have any further questions about tax law, you can contact the Servicezentrum Deutschlandstipendium by phone on 0201 8401-188 or by email at[email protected]to reach.
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